Greenbriar of Citrus Hills BOD Meeting Minutes December 12, 2017

The meeting was called to order at 10:00 a.m. by Gerry Jones, President. Also in attendance were: Spiro Colivas, Dave Kononitz, and Nancy Deyeso. Megan Barker, CAM was also present from Villages Services. A quorum of the Board has been established.

Guest:

• Edwin Quinn at Building 3 came to the meeting with a couple of questions:

o Is recycling still being picked up in Greenbriar? No, the recycling has been eliminated by ADS Disposal and the recycling is just included with the trash pick-up on Mon, Wed, and Fri.

o Can individual insurance for the owners be grouped together? The Board does not believe so, but if it can be, that would be something the owners would have to work out between themselves.

o If there is what appears to be gas coming out of the toilet, can the Association do something for this? Joe will bleed the faucet to eliminate the gas.

Minutes:

• Approval of Minutes – A Motion was made by Spiro to approve the meeting minutes from November 14th, seconded by Nancy and all were in favor. The motion passed.

Maintenance report given by Joe Henry:

• The last 25% of the front steps are being power washed.
• The next sets of stairs for replacement are starting.
• The back steps will be power washed after the front steps are finished.
• Florida Pest Control quoted squirrel removal at Building 20 for $1,325.00. Gerry moved to approve squirrel removal for Building 21, seconded by Dave. All were in favor and the motion passed.
• Joe provided the Board with an employee application for Jodi Duquette for an additional worker for Greenbriar.

Spiro moved to approve hiring Jodi at $9/hr. the 2nd of January 2018 and will review her work after one month of employment, seconded by Gerry. All were in favor and the motion passed.

Treasurer’s Report:

• Mannicure’s contract was canceled effective the first of the year (2018). Van’s provided a proposal to the Board for shrub maintenance and trimming that would cost the Association $1,785.00 per month. This work can be done in house for less money with hiring Jodi.
• The Copp Unit was settled and the Association received a check for $23,000.00+. This money will be placed into the operating account.

Manager’s Report on file:

• Two website companies were presented to the Board for creating a new website for Greenbriar that will conform to the new State requirements. Website Design Ocala and 29th Parallel were reviewed.

Spiro moved to hire Website Design Ocala to create a new website for $550 and run the website for $25/hr., seconded by Gerry. All were in favor and the motion passed.

• Tree estimates were provided by the Board for stump grinding at Building 3, tree removal by Building 4, and misc. limb removal from the trees. Jeff Nolen Stump Grinding and Griffin’s provided estimates.

Spiro moved to approve Jeff Nolen’s quote at $3,350.00, seconded by Nancy. All were in favor and the motion passed.

• 2016 Audit was provided to the Board and reviewed.
• A certified letter was presented to VSC by Gordon & Doner with ForTheInjured.com regarding an injury sustained by Brenda Novkov in July 2017. A response letter will be written to the firm asking for detailed reports of the incident since the Board was not made aware of any injuries.

Old Business:

Dave wanted to discuss the current violations in Greenbriar. Most violations can be found in the carports, for example, there are a few carports that do not have the appropriate storage unit, debris in the carport, trash, etc. There are also units that have bird feeders at their property which is not permitted. This will be addressed by Megan with violation letters; however, the Association should consider creating a Fining Committee for repeat violators so the Association can impose a violation fine for not following the rules.

The 2018 Annual Meeting has been set for March 20th at 3:00pm at Tuscany on the Meadows.

New Business:

Megan requested the meeting dates be changed as there are two meetings being held the same day as Greenbriar’s meeting which could cause the CAM to be late since both meetings are hers. January meeting will remain the same and will be held January 9th, and going forward the meetings will be the third Tuesday of the month. February’s meeting is scheduled for February 20th at 10:00am.

With no other business to discuss, a motion was made by Gerry to adjourn the meeting at 11:01 a.m., seconded by Dave. Motion passed unanimously.

Submitted by: Megan Barker, CAM